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Sistema Toronto is hiring an Administrative Assistant!  Apply now to join our fun and dynamic team.

Position Title: Administrative Assistant
Location: 5 - 96 Vine Avenue, Toronto, ON
Term: Full time from May 29, 2023 – July 17, 2023 (8 weeks)
Salary: $16.50/hour, 35 hours/week
Application Deadline: May 15, 2023, 11:59pm

About Sistema Toronto

Sistema Toronto provides musical and intellectual opportunities to children in vulnerable
communities, with the goal of transformative social change. We build stronger communities by
enabling at-risk children to overcome poverty, grow, and thrive as engaged citizens and future

Sistema Toronto is first and foremost a social development program, using ensemble-based
music education to transform the lives of at-risk children. Sistema Toronto students work
together for 10 hours of weekly instruction. They learn strings (violin, viola, cello, or double
bass), percussion, choir and Music & Movement while developing important life skills like
problem solving, empathy, and self-advocacy.

Job Summary

Reporting to the Chief Executive Officer, the Administrative Assistant will support day-to-day
administration including data entry, hr tasks, instrument inventory, music library catalogue, and
daily operations. The Administrative Assistant will gain experience working in all Sistema
Toronto departments including operations, development, marketing, and curriculum and

Duties and Responsibilities

  • General office assistance including, but not limited to:

    • Assist with issuing and tracking thank you letters to donors

    • Assist with maintaining up to date donor database

    • Assist with maintaining accurate organisational calendars and ensuring information is disseminated to the appropriate staff

    • Support curriculum development projects

    • Music Library Catalogue data entry

    • Instrument inventory

  • Attend classes, workshops and events as needed

  • Other duties as required


  • Full-time secondary or post-secondary student as required by the Canada Summer Jobs Program.

  • Empathy, understanding and diplomacy as it relates to working with members of diverse, at-risk communities.

  • Excels working as a part of a small team in a collaborative environment; able to work independently with minimal supervision

  • Computer skills and experience in MS Office Suite, and Google web-based productivity Apps (Docs, Sheets, Slides).

  • Familiarity with Adobe Creative Suite and database software would be considered an asset.

  • Verbal and written communication skills.

  • Organisation skills and acute attention to detail.

  • Knowledge of music education is ideal, but not required

  • Commitment to social justice.

Working Conditions

  • 35 hours per week - 10:00am-5:00pm (exact working times are flexible)

  • Hybrid, work from home and in the office

  • Some evening and weekend work may be required

  • Week of June 12 will require in person work 12:00 pm-7pm

Additional Information

This position is made possible by the Government of Canada’s Summer Jobs program. All
applicants must be:

  • a) between 15 and 30 years of age (inclusive) at the start of employment;

  • b) a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and

  • (c) is legally entitled to work according to the relevant provincial / territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian
Citizens or permanent residents.

How to Apply

Please send your resume, a brief cover letter to [email protected] on or before May 15,

Sistema Toronto is committed to building a culturally diverse teaching team and strongly
encourages applications from minorities, women, individuals with disabilities, and members of
the LGBTQ+ community.

Because this position will include proximity to children, successful candidates will be asked to
provide a current Vulnerable Sector Screening.